Documents and models
A document register with version control, so everyone works from current versions. A viewer to open, review, annotate, and apply electronic signatures to documents.
Oracle Aconex implementation and support.
Document control, project correspondence, and approval workflows across every organization on a project, set up so the project record stays clean.
From a document to the project record, in Aconex
Illustrative. Your own process is designed with you.
- PreparedA document is registered with its type and metadata.
- TransmittedIt is sent to another organization on a transmittal.
- ReviewedA workflow takes it through each reviewer in turn.
- ApprovedThe outcome and comments are recorded against the document.
- Held in the audit trailVersions, mail, and decisions stay on record.
What Aconex is for.
Oracle describes Aconex as a cloud-based project management platform for engineering and construction. It centralizes the documents, correspondence, workflows, and decisions created across a project, shared between the organizations that work on it.
Each organization has its own data store, and information is visible to others only when it is explicitly shared with them. Documents and mail cannot be fully removed once added, and version history stays in the audit trail.
Organizations typically use it to
- Control drawings and documents, with versions and a register for each organization.
- Keep project correspondence, RFIs, and instructions in one structured record.
- Run reviews and approvals through defined workflow steps.
- Show who sent, received, reviewed, and approved what, and when.
What it covers.
Mail and correspondence
Email-style messages and forms for RFIs, instructions, requests and approvals, change management, and delay or extension-of-time claims, with dashboards for correspondence status.
Transmittals
Digital transmittals share documents between organizations and update recipients' registers as part of the audit trail, replacing manual sending and mailing.
Workflows and approvals
Workflow templates define a fixed sequence of review steps for submittals, design reviews, and shop drawings, with visibility into where items are waiting.
Audit trail and access
An event log and mail record of what happened, with organization, project, and user-level access, so participants see what is shared with them.
Tasks and integration
A single page of each user's outstanding tasks, unread mail, pending transmittals, and reviews. Oracle also describes integration with Primavera Cloud schedules.
What MethoSys delivers.
Typical use cases.
These describe what the platform supports. Your actual scope is set during assessment.
- Capital project document control. One controlled register across owner, designers, and contractors.
- Submittals and design reviews. Move documents through defined review steps with a record of each decision.
- RFIs and instructions. Raise, answer, and close them in a structured correspondence record.
- Dispute readiness. Keep a complete, time-stamped record of who sent and approved what.
- Joint schedule and document view. Connect document workflows to schedule information.
Questions about Aconex.
How is Aconex different from Unifier?
Aconex centres on documents, correspondence, and workflows shared between the organizations on a project. Unifier centres on an owner's cost control and business processes. Some projects use both, and an assessment decides where each record should live.
Who can see our documents?
Each organization has its own data store. Documents and mail are visible to others only when they are transmitted or otherwise shared with them.
Can documents be deleted?
Documents and mail cannot be fully removed once added, and previous versions remain in the audit trail. That is why document types, metadata, and procedures are agreed before use.
Can you migrate documents from our current system?
Migration is part of our implementation scope: mapping, cleansing, loading, and validating documents and metadata. What can be carried over depends on the source and on Aconex's own limits, for example audit-trail history does not move between projects.
Do you configure workflows for us?
Yes. We design workflow templates with your document controllers and reviewers, rehearse them with sample documents, and train the people who will run them.
Works alongside.
Oracle, Primavera, Unifier, uDesigner, and Aconex are trademarks of Oracle Corporation and its affiliates. They are named here to describe products MethoSys works with, and do not imply sponsorship or endorsement. Capability descriptions summarize Oracle's published product documentation; the scope and release you have licensed determine what is available to you.
Start with the project in front of you.
Tell us what you are running, replacing, or planning. We reply with what we would look at first.
Consulting and implementation
Platform selection, implementation, integration, reporting, and support.
Schedule Intelligence
A roadmap concept for schedule quality and what-if analysis. Availability has not been announced.